Current Openings

A growing healthcare real estate company in Chicago is seeking an Accounting Administrator to join their team. This Accounting Administrator position offers a competitive rate of $19/hour and is located in the West Loop with a hybrid schedule. This is an engaging opportunity ideal for someone who is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. This individual will play a key role in supporting the accounts payable and accounting functions while working closely with internal teams and external partners to ensure accurate and timely processing. This is a temporary position with the potential to become permanent and is a great opportunity for an entry-level candidate looking to gain valuable accounting experience. Mack & Associates offers benefits including medical, PTO and 401k.

Responsibilities of the Accounting Administrator:

• Administer the accounts payable process, including auditing, coding, and preparing invoices for payment while ensuring proper approvals and signatures.
• Process invoices through AvidXChange and batch invoices for entry into the Yardi accounting system.
• Research and resolve vendor and payment issues while providing proofs of payment and maintaining accurate accounts payable records.
• Maintain organized files for accounts payable documents, vendor information, new property assignments, and new calendar years.
• Assist with real estate tax payments, including tracking bills, coordinating remittances, and ensuring payments are completed by established deadlines.
• Coordinate with external partners and the Accounting department regarding utility, telecommunications, waste, and other payable accounts.
• Provide administrative and accounting support to management, including vendor setup, annual 1099/1096 filings, office supply orders, reception and mail coverage, and additional projects as needed.