Executive Assistant

Posted: February 10, 2021
Location: Chicago, IL
Position: Administration
Position: Temporary
Salary: Commensurate with experience
Job Description

A leading global investment firm in downtown Chicago is seeking a confident and resourceful Executive Assistant to support their executive leadership team. This is a position that will start as a temporary role, but it is the intention of the team to hire on a full-time basis in the near future. The Executive Assistant will provide comprehensive administrative support to multiple senior executives including heavy calendar management and extensive domestic and international travel coordination. This is a fantastic opportunity for a detailed and sharp individual to be a part of a fantastic firm. The compensation for this role will be commensurate with experience.

 Responsibilities of the Executive Assistant:

  • Provide comprehensive, high-level executive support to multiple senior executives
  • Manage complex calendars, schedule meetings, and maintain itineraries
  • Coordinate extensive travel arrangements, both domestic and international
  • Conduct research, compile information, and analyze data in preparation for investor meetings
  • Assist in development of meeting materials, presentations, and speeches for executives
  • Prepare, reconcile, and submit expense reports and invoices
  • Provide personal support and run various errands as needed
  • Coordinate and execute company events, and maintain office inventory
  • Additional projects and tasks as assigned
Job Requirements

Requirements of the Executive Assistant:

  • Bachelor’s degree preferred
  • Advanced proficiency in Microsoft Office Suite
  • 5+ years’ experience supporting high-level executives
  • Superior communication verbal and written skills
  • Demonstrated ability to multitask and prioritize in a fast-paced environment
  • Highly detailed, organized, and resourceful
  • Self-starter with strong sense of initiative and a can-do attitude
  • Ability to handle confidential and sensitive information with discretion

The Executive Assistant is a temporary opportunity.

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