Executive Assistant

Location: Chicago, IL
Position: Administration
Position: Permanent
Salary: $70-
84K/yr.
Job Description

A successful investment firm located in Chicago, IL is seeking an organized, enthusiastic Executive Assistant to join their team. The Executive Assistant will support leaders within the company in an administrative capacity by managing calendars, coordinating travel, preparing meeting materials, executing projects and events, and more. This is a great opportunity for someone proactive with experience in Executive Assistant work. The salary range for this role is $70-84K/yr commensurate with experience.

Responsibilities of the Executive Assistant:

  • Proactively support leaders with internal and external commitments in a fast-paced and changing client service environment
  • Organize and schedule client and internal meetings and events; proactively manage complex calendars
  • Coordinate travel arrangements including flights, hotels and ground transportation
  • Process expenses accurately and on a timely basis
  • Prepare professional business communication including memos, letters, invoices and emails
  • Assist with creating, preparing and proofreading meeting materials
  • Arrange office facilities including scheduling meeting rooms and catering as needed
  • Coordinate and organize logistics for external functions such as conferences, receptions and dinners
  • Conduct research and gather information to help answer questions and solve problems
  • Build and maintain relationships with team members and client assistants
  • Provide back-up support to other assistants as needed
  • Other tasks and projects as assigned
Job Requirements

Requirements of the Executive Assistant:

  • Bachelor’s degree preferred
  • Previous experience as an executive assistant
  • Proficient in Microsoft Office Suite
  • Ability to work in a fast-paced environment and handle high-stress situations
  • Exhibit sound judgment and decisiveness while anticipating problems and taking initiative
  • Excellent verbal and written communication skills
  • Highly organized and detail-oriented with the ability to prioritize and multitask

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