Current Openings

Executive Assistant

Location: Oakland, CA
Position: Administration
Position: Permanent
Salary: $85
- $100k/yr
Job Description

A well-regarded professional services firm in Oakland, CA is seeking a sharp, detail-driven, and proactive Executive Assistant to support a dynamic team of executives. This is a high-impact role for someone who thrives on keeping things moving behind the scenes and takes pride in being the go-to problem solver. The Executive Assistant will be an essential partner in managing daily operations and ensuring the office runs smoothly, while also playing a key role in maintaining the firm’s polished, professional image. This full-time, hybrid position offers a competitive base salary of $85,000–$100,000, along with overtime pay and annual bonus eligibility. Employees enjoy a robust benefits package including healthcare coverage, paid time off, and a 401(k) plan.

Key Responsibilities of the Executive Assistant:

  • Deliver high-level administrative support to a team of executives, expertly managing complex calendars, coordinating meetings across time zones, and anticipating scheduling needs
  • Plan seamless travel experiences, handling all logistics for both domestic and international trips—from flights and hotels to ground transportation and detailed itineraries
  • Create polished presentations, reports, and meeting materials that reflect the high standards of the firm
  • Monitor project timelines, key deliverables, and meeting prep to ensure leadership is always a step ahead
  • Process expenses, track invoices, and manage other administrative workflows with accuracy and efficiency
  • Serve as a reliable point of contact for clients, vendors, and external partners, always representing the firm with professionalism and discretion
  • Take ownership of light office management duties, including supply management, vendor coordination, and general office upkeep
  • Support internal events and client meetings, helping to coordinate logistics and ensure everything runs smoothly
  • Be a trusted presence in the office—welcoming guests, supporting new team members, and helping to foster a professional, positive work environment
Job Requirements

Qualifications of the Executive Assistant:

  • Minimum of 3-5 years of administrative or executive support experience in a fast-paced, professional setting
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Exceptional organizational and multitasking skills, with a proven ability to manage competing priorities and tight deadlines
  • Strong written and verbal communication skills and a confident, professional presence
  • A proactive, solution-focused mindset with a natural sense of initiative
  • Discretion, sound judgment, and the ability to handle sensitive information with the utmost confidentiality

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