Mack & Associates - Direct Hire & Temporary Staffing

Current Openings

Executive Assistant

Location: Chicago, IL
Position: Executive Assistant
Position: Permanent
Salary: $70,000-
$80,000
Job Description

One of the top boutique private equity firms in Chicago is seeking an Executive Assistant to join their team in a hybrid role. This position offers a salary of $70,000-$80,000 plus bonus and is an excellent opportunity for a highly organized, detail-oriented professional who enjoys working with databases, managing information, and supporting senior-level professionals. The Executive Assistant will support three team members while playing an important role in maintaining accurate databases, assisting with investor relations activities, and supporting the team’s day-to-day operations. This position offers a comprehensive benefits package, including medical, dental, vision, and life insurance, as well as short- and long-term disability insurance.

Responsibilities of the Executive Assistant:

  • Maintain and update CRM and database systems, ensuring information is accurate, organized, and up to date.
  • Support investor relations activities by maintaining investor records, tracking communications, and organizing relevant information.
  • Provide administrative and operational support to three team members across a variety of projects and initiatives.
  • Prepare and update reports, spreadsheets, presentations, and other materials using Microsoft Office.
  • Conduct research and data entry to maintain accurate company, investor, and contact information.
  • Coordinate meetings, calls, and other internal and external activities as needed.
  • Organize and maintain confidential company, investor, and business information.
  • Assist with special projects and help improve internal processes, database organization, and workflows.
  • Provide general administrative support to the team as needed.
Job Requirements

Qualifications of the Executive Assistant:

  • 1–3 years of related administrative, operations, database, investor relations, or executive support experience.
  • Strong CRM and database management experience is highly preferred.
  • Previous experience in private equity, investment management, financial services, or investor relations is a plus.
  • Exceptional attention to detail with strong organizational and follow-through skills.
  • Strong Microsoft Office skills, particularly Excel and PowerPoint.
  • Excellent written and verbal communication skills with a professional and personable demeanor.
  • Proactive, resourceful, and able to work independently with minimal direction.
  • Strong analytical and problem-solving skills with an interest in working with data and systems.
  • Comfortable working in a fast-paced, collaborative, and entrepreneurial environment.

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