A well-established company is seeking a proactive and highly organized Office Administrator to join their team in Littleton, Colorado. This is an exciting opportunity for a detail-oriented professional to take ownership of day-to-day office operations while providing essential administrative support to the team. The Office Administrator will play a key role in keeping the office running efficiently, coordinating administrative needs, and supporting employees and leadership across the organization. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in staying organized and anticipating the needs of others. With a competitive salary range of $60,000–$65,000 and the opportunity to make a meaningful impact on the overall success of the office, this is an excellent opportunity for an experienced administrative professional looking for a long-term career opportunity. Mack & Associates offers benefits including medical, PTO, and 401(k).
Responsibilities of the Office Administrator:
- Serve as the primary point of contact for the office, greeting visitors, answering incoming calls, and responding to inquiries with professionalism and a customer-focused approach.
- Oversee day-to-day office operations, ensuring the office is organized, well-maintained, and fully equipped to support the team.
- Provide administrative support to leadership and staff, including scheduling, correspondence, document preparation, and other general office responsibilities.
- Coordinate meetings, appointments, and office events while managing calendars and ensuring all necessary details are communicated and prepared in advance.
- Manage office supplies, equipment, vendors, and service providers, placing orders and coordinating maintenance as needed.
- Assist with accounting and financial administrative tasks, including processing invoices, tracking expenses, and maintaining accurate records.
- Maintain organized electronic and physical files, ensuring documents and records are accurate, accessible, and handled with appropriate confidentiality.
- Support employee onboarding and other administrative processes, helping to ensure new team members have the resources and information needed to get started successfully.
- Assist with special projects and other administrative initiatives as needed, demonstrating flexibility and a willingness to take on new responsibilities.
